ATSR-159: Registration - how to register an apprenticeship or traineeship
Version 5
August 2011
ATSR-159: Registration - how to register an apprenticeship or traineeship (PDF, 76 KB)
Offer and acceptance
The employer and apprentice or trainee agree to undertake an apprenticeship or traineeship.
Selection of partners
The employer and the apprentice or trainee select an Australian Apprenticeships Centre (AAC) and nominate a supervising registered training organisation.
Sign-up
The employer, supervising registered training organisation or the AAC can initiate the sign-up for the apprenticeship or traineeship.
Induction information must be provided before a training contract is approved and registered by the Department of Education and Training (DET). This induction information ensures the employer and the apprentice or trainee are fully aware of their roles, rights and responsibilities under the training contract.
Induction information can be provided by supervising registered training organisations, AACs or group training organisations. Induction information does not have to be provided face to face. There is no need to induct an employer or employee who is already familiar with their role, rights and responsibilities.
Induction information - guide for Australian Apprenticeships Centres
Induction information - guide for supervising registered training organisations
More information on the Training contract [PDF 89kB] on the Apprenticeships Info website.
More information on the Training plan [PDF 80kB] on the Apprenticehsips Info website.
Employer resource assessment
During the development of the training plan, an employer resource assessment must be undertaken by the supervising registered training organisation. This assessment confirms the employer's capacity to provide appropriate on-the-job training and support to meet the requirements of the apprenticeship or traineeship.
An employer resource assessment can be based on the supervising registered training organisation's existing knowledge of the employer. If no previous relationship exists, a telephone call or visit should be made to perform the assessment.
The Employer resource assessment form on the Apprenticeships Info website [PDF 142kB] has been developed for this process.
Lodgement of training contract with an Australian Apprenticeships Centre
Training contracts must be lodged with the AAC before the end of the probationary period.
The AAC is responsible for ensuring they receive advice from the nominated training organisation agreeing to be the supervising registered training organisation.
Additionally for a school-based apprentice or trainee, the AAC must sight a completed and signed Education, Training and Employment Schedule (ETES) available on the Apprenticeship Info website. The ETES must show the impact the employment and/or training arrangements of the apprenticeship or traineeship, will make on the student's school timetable.
A training contract for a school-based apprentice or trainee can not go ahead without the agreement of the student’s school.
Lodgement of training contract with DET for registration
Once the AAC is satisfied all registration requirements have been met, the AAC electronically lodges the training contract details with DET.
DET checks the training contract details and any queries are directed back to the AAC. If everything is satisfactory, the training contract is registered. An approval notice is sent to the employer, apprentice or trainee and their parent/guardian (if applicable), and for school-based apprentices or trainees an approval notice is also sent to the school.
AACs and supervising registered training organisations can check the apprenticeship or traineeship has been registered through Training Downloads.
Once the training contract has been registered, the AAC is required to provide the employer and apprentice or trainee with a copy of the signed training contract in any of the following formats:
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carbon copy of the signed carbonated training contract
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scanned copy of the signed carbonated training contract (by email)
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photocopy of the electronic version.
If scanned copies or photocopies are provided the AAC must ensure:
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the parties are agreeable to accepting a scanned copy or photocopy
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the copy is legible and contains all information and details contained in the paper contract, including contact details and the 'Information You Need to Know' section
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that the parties are aware they can request and receive their carbon copy of the training contract at any time.
Key responsibilities of supervising registered training organisations
The key responsibilities of supervising registered training organisations include:
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agreeing to be the supervising registered training organisation for the apprenticeship or traineeship
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organising the negotiation of the ETES with the employer, school-based apprentice or trainee, school and parent/guardian
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developing a training plan
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assessing the employer's capacity to meet the requirements of the apprenticeship or traineeship.
Key responsibilities of Australian Apprenticeships Centres
The key responsibilities of an AAC include:
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providing induction information when required
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assisting with completion of the training contract
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receiving the training contract
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confirming the nominated training organisation agrees to be the supervising registered training organisation for the apprenticeship or traineeship
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where an electrotechnology apprenticeship or traineeship is school-based, ensure the employer has gained approval from Energy Skills Qld (all apprenticeships and certain traineeships)
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where the apprenticeship is in the fire protection industry, ensure the employer has gained approval from the National Fire Industry Association (Qld)
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sighting a fully completed and signed ETES for school-based apprenticeships or traineeships (and keep a copy on file after registration)
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electronically lodging the training contract with DET.
Who to contact?
For further information, contact Apprenticeships Info on 1800 210 210.