​​​​​​Employer resource assessment

ATIS-049
Version 2
November 2016
Employer resource assessment (PDF, 188KB)

Overv​​​iew

This information is provided to inform a supervising registered training organisation (SRTO) of the Department of Education and Training's expectations when completing an employer resource assessment (ERA) as part of the negotiation and establishment of a training plan.

Apprenticeships and traineeships are pathways to obtain a qualification or statement of attainment by completing employment-based training under a registered training contract. It is essential the employment arrangements, including facilities, range of work and supervision, support an apprenticeship or traineeship outcome.

It is important the SRTO is able to identify the range of work an employer or apprentices or trainees can provide to support the training and assessment required for an apprenticeship or traineeship. When the SRTO identifies an employer cannot provide the full range of work the SRTO work with the employer and negotiate arrangements to ensure the apprentice or trainee has adequate training and assessment supporting the apprenticeship or traineeship pathway for the range of work the employer cannot provide.

Responsibi​lities

A registered training organisation (RTO) who accepts the nomination to become a supervising registered training organisation (SRTO) under the Further Education and Training (FET) Act 2014 undertakes to prepare a training plan, including an assessment of the employer's capacity to provide the range of work, facilities and supervision required under the training plan. The training plan is an approved form under the FET Act 2014 and amongst the SRTO responsibilities are the following:

  • SRTO must ensure the apprentice/trainee and employer understand the relationship between work tasks to be performed and the units of competence to be achieved
  • identify any units of competency which are required for the qualification that cannot be achieved in the workplace, and
  • how training will occur and how these units will be assessed by the SRTO.

In the training plan the SRTO must state whether the workplace has the necessary work, resources and facilities needed for the apprentice/trainee to undertake the workplace training, and if the answer to any of these areas is 'no' the alternate arrangements related to the identified gaps must be listed in the employer resources assessment.

Templ​​ates

The department provides SRTOs with a range of templates for conducting an ERA. These templates are provided to assist SRTOs in complying with their obligations under the FET Act 2014 and if applicable, the obligations under the pre-qualified supplier (PQS) agreement.

In addition to a SRTO's requirement to conduct an assessment of an employer's capacity to provide the range of work, facilities and supervision required under the training plan, the SRTO has an ongoing role in ensuring training is delivered to the apprentice or trainee. To ensure training and assessment is occurring, the FET regulation 2014 requires the training record to be produced by the apprentice or trainee for updating by the employer or SRTO at intervals of not more than three months. The FET Act 2014 also requires an SRTO to notify the department if an apprentice or trainee is not making the progress required under their training plan.

The FET Act requires a training plan be negotiated, signed and provided for each individual apprentice or trainee, and as such requires an assessment of the employer's resources at the same time for each apprentice or trainee. When there is more than one apprentice or trainee in a workplace in the same qualification, it is recognised it is not always practical to produce a separate hard copy ERA for each apprentice or trainee.

The department has provided a range of ERA templates; these are based on previously identified areas with specific requirements and qualification with approved modified supervision arrangements in place.

For further information about modified supervision arrangements refer to the policy on declaring apprenticeships and traineeships in Queensland on the Training website (PDF, 432KB).

The list of templates currently available are:

  • ​Electrical (Certificate III in Electrotechnology Electrician)
  • Plumbing (Certificate III in Plumbing)
  • Swimming Pool and Spa (Certificate II and IV in Swimming Pool and Spa Service)
  • Early Childhood Education and Care (Certificate III and Diploma in Early Childhood Education and Care)
  • Community Services (Certificate III in Home and Community Care. Certificate III in Community Services Work, Certificate III and IV in Disability)
  • Automotive Glazing Technician (Certificate III in Automotive Glazing Technology)
  • Polymer Technician (Certificate IV in Polymer Technician)
  • generic apprentices (all other apprentice qualifications)
  • generic trainees (all other trainee qualifications).​

Requirements

For a workplace with one apprentice or trainee, the department would expect a SRTO to have conducted an ERA from the range of templates supplied and update the ERA if other apprentices or trainees commence in the same workplace in the same qualification as the existing apprentice or trainee.

For a workplace with more than one apprentice or trainee in the same qualification, the department expects a SRTO to have conducted one ERA from the range of templates supplied and update the ERA if other apprentices or trainees commence in the same workplace in the same qualification as the existing apprentices or trainees.

For a workplace with multiple apprentices or trainees in different qualifications, the SRTO will need to have conducted an ERA for each of the qualifications being undertaken in the workplace and update the ERA if other apprentices or trainees commence in the same workplace in the same qualification as any of the existing apprentices or trainees.

In all cases if an apprentice or trainee starts in a workplace where there is no current ERA in the same qualification as the commencing apprentice or trainee's qualification, a new ERA must be undertaken.

The department expects the SRTO would be able to provide evidence of an ERA being conducted for a workplace and one for each qualification within the workplace if there is more than one qualification being undertaken. The SRTO would also be able to provide evidence of ongoing communication with the workplace to ensure training is being delivered and the employer continues to be able to provide the range of work, facilities and supervision required to complete the apprenticeship or traineeship.

The templates provided by the department contain a table which can be updated as new apprentices or trainees in the same qualification commence or finish in a workplace or when there is a change of supervisor/s, the table can also be used to record contacts made by the SRTO confirming adequate arrangements remain in place. SRTOs may choose to use their systems to record contacts with the workplace and provide as evidence if required. The ERA must be reviewed at intervals of no greater than three months; this aligns with the legislative requirements to review a training record.

Examples

Exam​​ple 1:

​​1. Workplace commences an apprentice electrician.
2. The SRTO conducts an ERA when negotiating the training plan.
3. The SRTO retains the copy of the ERA on the workplace file.
4. The SRTO reviews the employer's capacity when updating the training record and/or when monitoring the arrangements to ensure training is being conducted and the apprentice is progressing.
5. The SRTO keeps notes regarding workplace contact.
6. The apprentice completes the apprenticeship.


​Exam​ple 2:

1. Workplace commences an apprentice.
2. The SRTO conducts an ERA when negotiating the training plan.
3. The SRTO retains the copy of the ERA for the workplace.
4. The SRTO reviews the employer's capacity when updating the training record and/or when monitoring the arrangements to ensure training is being conducted and the apprentice is progressing.
5. The SRTO keeps notes regarding workplace contact for audit purposes.
6. During a regular workplace contact the SRTO identifies the apprentice supervisor has left.
7. The SRTO updates the workplace ERA confirming the new supervision arrangements are appropriate.
8. The apprentice completes the apprenticeship.​​


Exampl​e 3:

1. Workplace commences an apprentice carpenter.
2. The SRTO conducts an ERA when negotiating the training plan.
3. The SRTO retains the copy of the ERA for the workplace.
4. The SRTO reviews the employer's capacity when updating the training record and/or when monitoring the arrangements to ensure training is being conducted and the apprentice is progressing.
5. The SRTO keeps notes regarding workplace contact for audit purposes.
6. The SRTO receives notification for a new apprentice carpenter commencement.
7. The SRTO negotiates a training plan for the new apprentice and updates the existing ERA confirming suitable arrangements are in place.
8. During a regular workplace contact the SRTO identifies the apprentice supervisor has left.
9. SRTO reviews the new arrangements to ensure they are suitable.
10. Update the workplace ERA.
11. The first apprentice completes the apprenticeship.
12. The second apprentice completes the apprenticeship.


​Example 4:

1. Workplace commences an apprentice plumber.
2. The SRTO conducts an ERA when negotiating the training plan.
3. The SRTO retains the copy of the ERA for the workplace.
4. The SRTO reviews the employer's capacity when updating the training record and/or when monitoring the arrangements to ensure training is being conducted and the apprentice is progressing.
5. The SRTO keeps notes regarding workplace contact for audit purposes.
6. The SRTO receives notification for a new trainee commencement in a business traineeship.
7. The SRTO negotiates a training plan for the new trainee and conducts a new ERA confirming suitable arrangements are in place for the new qualification.
8. The apprentice plumber completes the apprenticeship.
9. The business trainee completes the traineeship.

Note: For a workplace where there is more than one apprentice or trainee in the same qualification and each of the apprentices or trainees is with a different SRTO each of the SRTOs must complete an ERA for the apprentice or trainee for which they are the SRTO and as there are multiple apprentices and trainees in the workplace include these in the supervision considerations.

For furth​er information

Phone Apprenticeships Info on 1800 210 210.

A guide to assist SRTOs with the completion of an employer resource assessment is also available​.

Licence
Creative Commons Attribution 3.0 Australia (CC BY 3.0) (https://creativecommons.org/licenses/by/3.0/au/ )
Last updated
21 September 2017