​​​​​​​​​​​​​ Apprenticeship an​d traineeship forms​​​​​​

All forms relating to apprenticeships and traineeships are available to view or download below. Once a form has been completed, it can be forwarded to the Training Queensland district office closest to the employer's workplace address. Find Your Local Training Queensland office (PDF, 1.6MB) here.

Updates to forms

Find out what changes have been made to new versions​ of Apprenticeships Info​ forms.

A | CE | M | NPS | T | Travel and accommodation forms

Form details Version details PDF DOC/X
ATF-035 Amendment of a registered training contract
Used to apply to amend the apprenticeship or traineeship training contract. Examples of major amendments include changes to:
  • the start date of the apprenticeship or traineeship
  • employment status - e.g. from part-time or school-based to full-time arrangements
  • the qualification
  • the qualification level - e.g. from Certificate II in Retail Operations to Certificate III in Retail Operations
  • date of birth - where date of birth impacts on legislated age restrictions.

Version 2, July 2016

PDF, 303KB DOC, 250KB

ATF-046 Amendment - change of legal name or change of legal name and ABN
This form is used by employers to notify of a change to:

  • change of legal name
  • change of legal name and ABN
  • change of trust
  • change of trustee name.
Version 1, July 2016 PDF, 314KB DOCX, 211KB
ATF-042 Application to revoke declaration as a prohibited employer
A form used by employers who have been declared as a prohibited employer under the Further Education and Training Act 2014, to apply to the department to revoke this declaration.
Version 2, October 2016 PDF, 124KB DOC, 225KB
ATF-008 Authority to release information to a third party
Apprentices and trainees may use this form to advise the department to release information to a third party person.
Version 3.1, February 2015 PDF, 127KB DOC, 250KB
ATF-034 Cancel a registered training contract (by all parties)
Used to apply to cancel the training contract of an apprenticeship or traineeship where both parties mutually agree.
Version 2, October 2016 PDF, 137KB DOC, 244KB
ATF-010 Change of supervising registered training organisation
Used to notify a change of the supervising registered training organisation for one or multiple apprentices and/or trainees.
Version 11, May 2017 PDF, 141KB DOC, 264KB
ATF-011 Completion agreement
This form must be completed by the employer, apprentice or trainee and supervising registered training organisation to advise when an apprentice or trainee has achieved all competencies required in their training plan and a qualification has been issued by the training organisation.
Version 10, October 2016 PDF, 112KB DOC, 248KB
ATF-012 Completion statement by supervising registered training organisation, employer and apprentice
This form may be used in regard to electrical apprenticeships (instead of ATF-011). This combined form has two purposes - it may be used (a) as a completion agreement in the apprenticeship completion process, and (b) to apply to the Electrical Safety Office for an electrical work licence (apprentice).
Version 3, May 2017 PDF, 155KB DOCX, 80KB

ATF-023 Education, Training and Employment Schedule for school-based apprenticeships and traineeships (SATs)
This optional template, when completed and signed, may be used by the parties as evidence of their negotiated and agreed schedule of school studies, work and training for a school-based apprentice or trainee.

Version 11, April 2017 PDF, 302KB DO​CX, 240KB
ATF-013 Employer resource assessment
The employer resource assessment is completed and retained by the training organisation to verify that the employer of an apprentice or trainee is able to provide, or arrange to provide, the facilities, range of work, supervision and training required under the training plan. Visit the ERA section of this w​ebsite​ to find the appropriate ERA template for the apprenticeship or traineeship industry, as well as more information on the ERA guidelines.
ATF-014 Extension of nominal term of a registered training contract
May be used to apply to extend the nominal term (end date) of the training contract.
Version 6, October 2016 PDF, 128KB DOC, 238​KB

ATF-036 Extension of probationary period of a registered training contract
Application to extend the probationary period of an apprenticeship or traineeship (training contract). The application must be made at least 14 days before the original probationary period expires.

Version 2, October 2016 PDF, 127KB DOC, 226KB

ATF-017 Minor amendment
Used to notify of a minor amendment to the apprenticeship or traineeship training contract. Examples of minor amendments include:

  • change of apprentice or trainee's name - e.g. through marriage or by deed poll (documentary proof of change is required)
  • change of a party's address
  • change of an employer's trading name
  • correction of a typographical error in a party's name or address.

A change of qualification due to the current qualification being superseded - please use ATF-028 Transition of qualification form.

Version 7, July 2015 PDF, 130KB DOC, 241KB
ATF-033 Notice of intent to complete
This form can be used by the training organisation if they are reasonably satisfied that the apprentice or trainee has completed their apprenticeship or traineeship, but either the apprentice or trainee or employer has refused or neglected to sign the completion agreement.
Version 2, October 2016 PDF, 136KB DOC, 229KB
ATF-041 Notification of change of ownership/statutory transfer (sale of business)
Used to notify of a sale of employer's business, dissolution of an employer's partnership or a change in employer's legal name.
Version 2, October 2016 PDF, 143KB DOC, 252KB
ATF-043 Notification that employment has ceased
A form used by employers to notify when the employment of an apprentice or trainee has ceased.

NOTE: This form is not required if both parties have agreed to cancel the training contract and have signed ATF-034 Cancel a registered training contract (by all parties) form.
Version 3, May 2016 PDF, 295KB DOC, 236KB
Permanent transfer of a registered training contract
Please answer the following according to your current situation to ensure you are provided with the correct application.

I am wanting to permanently transfer my training contract from my current employer to a new employer and both employers are in agreement for the transfer to occur.

YES​ (PDF, 223KB​​) or (DOCX, 184KB)

ATF-039 Permanent transfer application by all parties and proposed new employer. This form is used to apply for permanent transfer ​​​from one employer to another where both employers agree.​

​NO (PDF, 223KB) or (DOCX, 183KB​)

ATF-047 Permanent transfer application by apprentice/trainee and proposed new employer. This form is used to apply for a permanent transfer from one employer to another where the consent of the current employer is not able to be obtained.
Version 3, December 2016

ATF-040 School-based apprentices - Notification of days worked
A form to be used by school-based apprentices to notify the department of a discrepancy in the number of days worked that has been calculated by the department. The number of days worked must be accurate to ensure correct allocation of QCE credits.
Version 2, July 2015 PDF, 111KB DOC, 240KB
ATF-037 Suspension of a registered training contract
This form is used to apply to temporarily suspend the training contract for reasons such as seasonal employment, long term illness or injury and maternity/paternity arrangements.
Version 3, October 2016 PDF, 134KB DOC, 244KB
ATF-038 Temporary transfer of a registered training contract
This form is used to notify of a temporary transfer of a training contract from one employer to another. It is only necessary when the new employer is taking on all the obligations relating to the training contract.
Version 2, October 2016 PDF, 136KB DOC, 229KB

ATF-015 Training assistance for cancelled apprentices and trainees
This form is used by apprentices and trainees whose training contracts have been cancelled, and who wish to apply for government funding to continue training in the same qualification with their training organisation.

Version 11, July 2015 PDF, 147KB DOC, 278KB
ATF-044 Training contract
Information about the training contract which is required to be signed by the employer and apprentice or trainee at the commencement of an apprenticeship or traineeship.
  PDF, 124KB 
ATF-028 Transition of qualification
Used by an SRTO ONLY to notify a transition of qualification, due to an update to a national training package, for one or multiple apprentices and/or trainees.
Version 5, June 2016 PDF, 283KB DOC, 244KB

Travel and accommodation forms

Important note to Training Organisations: When handing out travel and accommodation claim forms, please ensure you provide all pages of the claim form to the apprentice/trainee as they must read the 'Conditions of Travel and Accommodation Subsidies' prior to signing their claim form.

Form details - Travel and accommodation​ Version details PDF DOC/X
ATF-022 Travel and accommodation claim form - apprentice and trainee (not for school-based)
Used by apprentices and trainees to claim travel and accommodation subsidies when attending off-the-job training with their training organisation. To be eligible, the distance travelled must be more than 100 kilometres return and the claim must be submitted within 6 months of the completion of the training period, This subsidy is not available to school-based apprentices and trainees - contact your school to find out about subsidies available.
Version 6, July 2016 PDF, 264KB DOC, 486KB
ATF-004 Air travel application for apprentices and trainees (not for school-based)
Apprentices and trainees should use this form in order to attend off-the-job training at their training organisation only if they meet either of the following criteria:
  • resides in Cape York Peninsula or the Islands of the Torres Strait
  • is required to travel 1100 kilometres or more (return) to the location of their training organisation.
Version 8, July 2016 PDF, 221KB

DOC, 264KB

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Last updated
30 May 2017