​​​​​​​​​​​​​​​​​​​​​​​​​ Apprenticeship an​d traineeship forms​​​​​​

All forms relating to appr​enticeships and tr​aineeships are available to view or download below. Once a form has been completed, it can be forwarded to the Training Queensland district office closest to the employer's workplace address. Find Your Local Training Queensland office (PDF, 1.6MB) here.

Updates to​ forms

Find out what changes have been made to new versions​ of Apprenticeships Info​ forms.

A | B | C | D | E | F ||||||| M | N | O | P | Q | R | S | T | U ||||||​ Travel and accommodation forms

​​A

ATF-035 Amendment of a registered training contract

Version 3, August 2017
​(PDF, 135KB) or (DOCX, 209KB​)

This form is used to apply to the department to amend the apprenticeship or traineeship training contract. Examples of major amendments include changes to:​
  • the start date of the apprenticeship or traineeship
  • employment status (e.g. from part-time or school-based to full-time arrangements)
  • the qualification
  • the qualification level (e.g. from Certificate II in Retail Operations to Certificate III in Retail Operations)
  • date of birth—where date of birth impacts on legislated aged requirements.​

​​​ATF-046 Amendment - change of legal name or change of legal name and ABN

Version 1, July 2016
(PDF, 314KB) or (DOCX, 211KB​)

This form is used by employers to notify the department of a change to the legal name, legal name and ABN or change of trust and/or trustee name.


ATF-042 Applicat​ion to revoke declaration as a prohibited employer

Version 2, October 2016
(PDF, 124KB) or (DOC, 225KB)

This form is to be used by employers who have been declared as a prohibited employer under the Further Education and Training Act 2014, to apply to the department to revoke this decision.


ATF-008 Aut​​hority to release information to a third party

Version 3.1, February 2015
(PDF, 127KB) or (DOC, 250KB)

Apprentices and trainees may use this form to advise the department to release information to a third party person or organisation.

​​​​C

ATF-034 Cancel a register​ed training contract (by all parties)

Version 2, October 2016
(PDF, 137KB) or (DOC, 244KB​)

This form is used to apply to the department to cancel the training contract of an apprenticeship or traineeship where both parties mutually agree.


​ATF-010 Change of supervi​​​​sing registered training organisatio​​n

Version 11, May 2017
(PDF, 141KB) or (DOC, 264KB)

This form is used to notify the department of a change of supervising registered training organisation for one or multiple​ apprentices and/or trainees.


​ATF-011 Completio​​n agreement

Version 10, October 2016
(PDF, 112KB) or (DOC, 248KB​)

This form must be completed by the employer, apprentice or trainee and supervising registered training organisation (SRTO) to advise the department when an apprentice or trainee has achieved all competencies required in their training plan and a qualification has been issued by the SRTO.


ATF-012 Comple​​​​tion agreement by supervising registered training organisation, employer and apprentice

Version 3, May 2017
(PDF, 155KB) or (DOCX, 80KB)

This form can be used for the completion of electrical apprenticeships, instead of ATF-011. This combined form has two purposes:​
  • ​​​as a completion agreement in the apprenticeship completion process, and
  • to apply to the Electrical Safety Office for an electrical work licence (apprentice).

E

ATF-023 Educati​​on, Training and Employment Schedule (ETES) for school-based apprenticeships and traineeships (SATs)

Version 11, April 2017
(PDF, 302KB) or (DOCX, 240KB​)

This optional template, when completed and signed, may be used by the parties as evidence of their negotiated and agreed schedule of school studies, work and training for a school-based apprentice or trainee.


​​​ATF-013 Employ​​er resource assessment

The employer resource assessment (ERA) is completed and retained by the supervising registered training organisation to verify that the employer of an apprentice or trainee is able to provide, or arrange to provide, the facilities, range of work, supervision and training required under the training plan.

Visit the ERA section of this website​ to find the appropriate ERA template for the apprenticeship or traineeship industry, as well as more information on ERA guidelines.


ATF-014 Extension of nominal term ​​​of a registered training contract

Version 6, October 2016
(PDF, 128KB) or (DOC, 238KB)

This form is used to apply to the department to extend the nominal term (end date) of the training contract.


​​​ATF-036 Extension of pro​bationary period of a registered training contract

Version 2, October 2016
(PDF, 127KB) or (DOC, 226KB​​)

This form is used to apply to the department to extend the probationary period of an apprenticeship or traineeship. The application must be made at least 14 days before the original probationary period expires.

M

ATF-017 Minor ​amendment

Version 8, August 2017
(PDF, 131KB) or (DOC, 242​KB​)

This form is used to notify the department of a minor amendment to the training contract, such as:​
  • change of apprentice or trainee's name (e.g. through marriage or by deed poll — documentary proof of change is required)
  • change of a party's address
  • change of an employer's trading name
  • correction of a typographical error in a party's name or address.

A change of qualification due to the current qualification being superseded - please use ATF-028 Transition of qualification form.

N

ATF-033 Notice of intent ​to complete

Version 2, October 2016
(PDF, 136KB) or (DOC, 229KB)

This form can be used by the supervising registered training organisation if they are reasonably satisfied that the apprentice or trainee has completed their apprenticeship or traineeship, but either the apprentice/trainee or employer has refused or neglected to sign the completion agreement.


​​ATF-041 Notifi​​cation of change of ownership/statutory transfer (sale of business)

Version 2, October 2016
(PDF, 143KB) or (DOC, 252KB​)

This form is used to notify the department of a sale of employer's business, dissolution of employer's partnership or a change in employer's legal name.


​​ATF-043 Notifi​​cation that employment has ceased

Version 3, May 2016
(PDF, 295KB) or (DOC, 236KB​)

This form is used by employers to notify the department where the employment of an apprentice or trainee has ceased.

NOTE: This form is not required if both parties have agreed to cancel the training contract and have signed an ATF-034 Cancel a registered training contract form.

​​P

Pe​​rmanent transfer of a registered training contract

Version 3, December 2016

Please answer the following question according to you current situation to ensure you are provided with the correct form.

I am wanting to permanently transfer my training contract from my current employer to a new employer and both employers are in agreement ​for the transfer to occur.

If YES​, use the ATF-039 Permanent transfer application by all parties and proposed new employer form (PDF, 223KB) or (DOCX, 184KB).
This form is used to apply to the department for a permanent transfer from one employer to another where both employers agree.

If NO, use the ATF-047 Permanent transfer application by apprentice/trainee and proposed new employer form (PDF, 223KB) or (DOCX, 183KB​).
This form is used to apply to the department for a permanent transfer from one employer to another where the consent of the current employer is not able to be obtained.

S

ATF-040 School-b​​ased apprentices — Notification of days worked

Version 2, July 2015
(PDF, 111KB) or (DOC, 240KB​)

This form is used by school-based apprentices to notify the department of a discrepancy in the number of days worked that has been calculated by the department. The number of days worked must be accurate to ensure correct allocation of QCE credits.


​ATF-037 Suspension of a registered training contract

Version 3, October 2016
(PDF, 134KB) or (DOC, 244KB)

This form is used to apply to the department to temporarily suspend the training contract for reasons such as seasonal employment, long term illness/injury or maternity/p​aternity arrangements.

T

ATF-038 Temporary transfer of a registered training contract

Version 2, October 2016
(PDF, 136KB) or (DOC, 229KB​)

This form is used to notify the department of a temporary transfer of a training contract from one employer to another. It is only necessary when the new employer is taking on all the obligations relating to the training contract.


​ATF-015 Training assistance for cancelled apprentices and trainees

Version 11, July 2015
(PDF, 147KB) or (DOC, 278KB​)

This form is used by apprentices and trainees whose training contracts have been cancelled, and who wish to apply for government funding to continue their training in the same qualification with their training organisation.


​​ATF-044 Training contract

(PDF, 124KB​)

Information about the training contract which is required to be signed by the employer and apprentice or trainee at the commencement of an apprenticeship or traineeship.


​​ATF-028 Transition of qualifica​tion

Version 5, June 2016
(PDF, 283KB) or (DOC, 244KB​​)

This form is used by the SUPERVISING REGISTERED TRAINING ORGANISATION ONLY to notify the department of a transition of qualification for one or multiple  apprentices and/or trainees, due to an update to the national training package

​​​Travel and accommodation forms

The fastest way to apply for the travel and accommodation subsidy is via Travel and Accommodation Online​.

​ATF-022 Travel and accommodati​on claim form - apprentice and trainee (NOT FOR SCHOOL-BASED)

Version 6, July 2016
(PDF, 264KB) or (DOC, 486KB)​
Note to TRAINING ORGANISATIONS: Please ensure all pages of the claim form is provided to the apprentice/trainee as they must read the 'Conditions of Travel and Accommodation Subsidies' prior to signing their claim form.

This form is used by apprentices and trainees to claim travel and accommodation subsidies when attending off-the-job training with their supervising registered training organisation. 

To be eligible, the distance travelled must be more than 100 kilometres return and the claim must be submitted within six months of the completion of the training period. This subsidy is not available to school-based apprentices and trainees — contact your school to find out about subsidies available.


ATF-004 Air travel application for apprentices and trainees (NOT FOR SCHOOL-BASED)

Version 8, July 2016
(PDF, 221KB) or (DOC, 264KB​​)
Note to TRAINING ORGANISATIONS: Please ensure all pages of the claim form is provided to the apprentice/trainee as they must read the 'Conditions of Air Travel' prior to signing their claim form.

Apprentices and trainees should use this form in order to attend off-the-job training at their supervising registered training organisation (SRTO) only if they meet either of the following criteria:​ ​
  • resides in Cape York Peninsula or the Islands of the Torres Strait
  • is required to travel 1100 kilometres or more (return) to the location of their SRTO.​​​
Licence
Creative Commons Attribution 3.0 Australia (CC BY 3.0) (https://creativecommons.org/licenses/by/3.0/au/ )
Last updated
21 September 2017