​​Parent or guardian responsibilities

Version 6.1
July 2015
Parent or guardian responsibilities (PDF, 78KB)

Information to g​​et started

The parent or guardian of an apprentice or trainee, who is under 18 years of age, is not a party to the training contract, but does have responsibilities in regard to the apprenticeship or traineeship. However, in some cases, the parent or guardian's involvement may be inappropriate - for example, if the apprentice or trainee is living independently.

Responsibilities o​f the parent or guardian

The parent or guardian's responsibilities are:

  • to sign the training contract within 14 days after the day the apprenticeship or traineeship starts
  • to sign the appropriate application, if the employer and apprentice or trainee agree: 
    • to apply to amend the training contract
    • to temporarily transfer the training contract to a new employer for a period not exceeding one year, to suspend the training contract for a period not exceeding 1 year
    • to apply to cancel the training contract
  • if the employer and apprentice or trainee and a proposed new employer agree to permanently transfer the training contract to the new employer, sign the application
  • if the apprentice or trainee decides to withdraw their consent to suspend or cancel the training contract within seven days, sign the written notice advising their Australian Apprenticeship Support Network (AASN) provider or the Department of Education and Training of the withdrawal
  • if the employer, apprentice or trainee and training organisation agree to sign a completion agreement to initiate completion of the apprenticeship or traineeship, sign the completion agreement.​

Further responsibilities that relate specifically to school-based apprenticeships and traineeships:

  • ensure the school's agreement to the school-based arrangement has been obtained
  • participate in the negotiation of, and agree, to a schedule of school studies, training and employment
  • if the student is suspended or expelled from school, or the school withdraws their support to the school-based arrangement, contract the AASN provider or the department immediately to discuss continuation of the apprenticeship or traineeship
  • if the student changes schools, the support of the new school must be gained before the school-based arrangement can continue
  • if the school-based apprenticeship or traineeship is in the electrotechnology industry, ensure the required criteria has been met, as outlined on the Queensland Training Information Service (QTIS) website.

The parent or guardian will be provided with copies of correspondence related to various processes which occur during the life of the training contract. This correspondence is provided to keep the parent or guardian informed, so they may assist the apprentice or trainee to navigate through the processes and help to ensure successful completion of the apprenticeship or traineeship.

It is important to note that the AASN provider and the department may only provide the parent or guardian listed on the training contract, with any information contained in the training contract, unless the apprentice or trainee has formally, in writing, advised their AASN provider or the department otherwise. Any other parties would need to be added as a third party in order to gain information pertaining to the apprenticeship or traineeship.

The ATF-008 Authority to release information to a third party form​ is used for this purpose.

Parent or guardian is also the ​​employer

An employer, who is also the parent or legal guardian of the apprentice or trainee, may sign the training contract as both the employer and parent or guardian.


The parent or guardian's involvement in processes related to the training contract cease when the apprentice or trainee turns 18 years of age. To continue to access information contained in the training contract, the apprentice or trainee would need to add the parent or guardian as a third party to the training contract.

For further information

Phone Apprenticeships Info on 1800 210 210.

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Last updated
19 December 2016