​​​Frequently ask​​ed questions

Eligibility e​​vidence requirements for VET in Schools​ (VETiS) students

With all ot​​​her Certificate 3 Guarantee programs, we are able to use a range of evidence materials (Medicare cards, passports, etc). Can this b​​e applied to VETiS?

Yes, eligibility evidence stated on appendix 1 of the Certificate 3 Guarantee evidence guide can be used to validate a VETiS student's eligibility. Alternatively, a letter from school confirming the following eligibility criteria has been met for each student is also acceptable:

  • ​name
  • date of birth
  • Australian or New Zealand citizenship
  • Queensland residence (Note:​ for privacy reasons, actual address details do not need to be provided)
  • school year currently enrolled.

Note:​ A single letter could be used to evidence a student cohort, however it must list each student individually by name and a copy be located in the student's file.

Can we​​ use a declar​​​ation on our enrolment form signed by the school as evidence of correspondence with the school?

Yes, correspondence is acceptable where the authorised signatory uses an official stamp (detailing their position and name of school), next to their printed name and signature.

Is it acceptable to o​​​btain signe​d confirmation from each school principal to address eligibility evidence requirements for VETiS students?

Acceptable evidence could be a letter from an authorised officer of the school, confirming the following eligibility criteria has been met for each student:

  • name
  • date of birth
  • Australian or New Zealand citizenship
  • Queensland residence (Note: for privacy reasons, actual address details do not need to be provided)
  • school year currently enrolled.

Note:​ A single letter could be used to evidence a student cohort, however it must list each student individually by name and a copy be located in the student's file.​​

Evidence requirements fo​​r Rec​​​ognition of Prior Learning​ (RPL) students

What 'proof of c​​omp​​etence' is required?

Proof of competence must include:

  • ​​​​A documented 'competency conversation' with the student and at least one previous employer against the requirements of each unit, and;
  • Evidence the pre-qualified supplier (PQS) assessor has contacted the RPL candidate's previous employer/supervisor to confirm claims made by the candidate, which supports the main points of the conversation.

These requirements seek to verify workplace performance from previous and/or current employers, and can be conducted together within the one documented process.

What 'challenge ​​tes​​t' evidence is required?

RPL requirements for a 'challenge test/s (including practical and knowledge tests)' referenced in both the User Choice and Certificate 3 Guarantee evidence guides relate to the submission of claims for funding under a Queensland PQS agreement. This evidence represents the minimum requirement a PQS must retain if it wishes to train under Queensland Government funded arrangements.

Whether conducted against an individual unit of competency or a cluster of units, the PQS must retain sufficient 'direct' evidence of the student being able to demonstrate the requisite level of practical skills stipulated within each unit of competency. In relation to a 'clustered' RPL process, the PQS must retain evidence of its mapping process to demonstrate how the practical tasks demonstrated by the student align with training package requirements.​

What if a student ​​​does not have access to previous employer/s, such as a student who has had only one (current) employer?

In these instances, the required referee testimonial can be provided from the student's current employer. Alternatively, justification evidence can be obtained in the form of a referee testimonial from someone within the relevant industry, such as a business associate, or from other evidence like customer reviews. The person providing the evidence must be independent and able to provide unbiased judgement of the RPL applicant's workplace performance.

​What is a student is cur​​rently self-em​pl​oyed and does not have a current and/or previous employer to provide the referee testimonial?

This would be reviewed on a case-by-case basis and would not affect the majority of students, as it would be considered rare that an individual who has sufficient industry experience does not have an employer reference.

In this instance, the PQS must retain justification evidence in the form of a referee testimonial from someone within the relevant industry, such as a business associate, or from other evidence like customer reviews. The person providing the evidence must be independent and able to provide unbiased judgement of the RPL applicant's workplace performance.

Licence
Creative Commons Attribution 3.0 Australia (CC BY 3.0) (https://creativecommons.org/licenses/by/3.0/au/ )
Last updated
09 May 2017