​​​​​​​Variations to agreements

The VET Pre-qualified Supplier Agreement may not be varied except by agreement in writing signed by the pre-qualified supplier (PQS) and the department.

Variations can include but are not limited to adding and removing qualifications or skill sets, and publishing and un-publishing on the department's website. It is the responsibility of the PQS to ensure that their Delivery Schedule and information published on the Queensland Training Information Service is correct and up-to-date.

Variations to the VET Pre-qualified Supplier Agreement c​losed on 30 March 2018. This means that after this date, PQS are unable to apply to add new qualifications or skill sets to their Delivery Schedule/s. The exception will be for superseded qualifications or to accommodate approved Skilling Queenslanders for Work projects.

It is important to note:

  • ​​The department does not automatically update a PQS schedule when a qualification is superseded or the PQS is no longer registered for a qualification.
  • A PQS can only commence training in a new qualification or skill set as at the date approved by the department. Variations will not be backdated. 
  • All variations must be applied for online through the Validations Online (VOL) function that is part of the department's Purchasing​ Online (POL) system.

Variation requests will undergo an approval process that is consistent with the strengthened PQS entry requirements. Additions to Delivery Schedules will only be considered if the PQS has evidence of delivery to Queensland students in the vocational qualification or industry area.

If you request a qualification within an industry area not already on your Delivery Schedule, you will be required to provide evidence of a minimum of six (6) months delivery of training and assessment services in Queensland in the vocational qualification or industry area being applied for. Additionally, evidence of employer and industry support will also need to be supplied.

Please note that the supply of this information does not necessarily mean the request will automatically be approved by the department.

Once all the required documentation has been received, the variation request may often take longer than six (6) weeks for processing and a final decision to be made.

Variations Online (VOL) - PQS user manual

The Variations Online - PQS user manual provides guidance for pre-qualified suppliers on how to make the agreement variations below using VOL. For skill sets, additional steps are published on the PQS skill set fact sheet (PDF, 194KB or DOCX, 420KB) to be completed prior to undertaking the steps set out in the PQS user manual below.

Introduction (DOC, 397KB)​
Creating Agreement Variation Request (DOC, 674KB)​
Editing Agreement Variation Request - General (DOC, 1.5MB)
Editing Agreement Variation Request - Pre-Qualified Suppliers (DOC, 1MB)
Copying Agreement Variation Request (DOC, 937KB)
Submit and Lodge Agreement Variation Request (DOC, 906KB)
Withdraw Agreement Variation Request (DOC, 672KB)
Request for Further Information (DOC, 933KB)
Lapsed Agreement Variation Request (DOC, 924KB)​

Creative Commons Attribution 3.0 Australia (CC BY 3.0) (https://creativecommons.org/licenses/by/3.0/au/ )
Last updated
02 July 2018