RTO data collection
Registered training organisations (RTOs) are required to report 'Total VET Activity' to the National Centre for Vocational Education Research (NCVER) either directly or through their state training authority.
This means that RTOs must collect and report full Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) data relating to all students, in addition to any funding requirements.
What is AVETMISS?
AVETMISS for Vocational Education and Training (VET) providers is the national data standard utilised by training organisations for the reporting of government-funded and fee-for-service VET activity. The reporting of AVETMISS data supports the mandatory Total VET Activity (TVA) requirement, the Unique Student Identifier (USI) initiative and provides national consistency in the collection and reporting of VET activity.
The AVETMIS Standard consists of two documents:
Additionally the Queensland (QLD) Department of Education and Training (DET) have further specific VET data reporting requirements:
VET activity reported to QLD DET is electronically validated against AVETMISS and Queensland reporting requirements to ensure compliance.
How do RTOs report VET activity for Queensland students?
RTOs contracted to deliver VET in Queensland must report to the QLD DET via
DETConnect, which is a secure website offering an easy, consistent and effective method of information exchange between the department and RTOs. AVETMISS Training Activity (ATA) is a facility within DETConnect where RTOs can upload their AVETMISS data. RTOs can submit data as often as they need to, provided they comply with relevant reporting requirements outlined in departmental program policies and/or agreements.
Queensland RTOs that deliver non-funded training are also required to report Total VET Activity to NCVER, and can do so directly via
AVETMISS Validation Software or via the AVETMISS Training Activity facility on DETConnect.
RTOs who deliver a combination of funded and non-funded activity, may choose to either:
- report all activity to the department, or
- split their return and report funded activity to the department and non-funded activity to NCVER.
Data submitted to the department is electronically assessed to check AVETMISS compliance and is also validated against a series of Queensland Government databases.
The department's Data Management team can provide assistance to RTOs with any issues pertaining to the submission of compliant data and the interpreting and correction of validation errors.
Electronic data submissions received (via DETConnect) are processed and validated against the various departmental databases and reporting requirements, which include:
- AVETMISS, STAC and GENERAL validations that identify where data inconsistencies against AVETMISS and state specific VET data reporting requirements exist.
- Direct Entry Level Training Administration (DELTA) validations identify data inconsistencies against applicable Queensland registered apprentices and trainees.
- Learner Unique Identifer (LUI) validations identify LUI and student detail inconsistencies against Queensland Curriculum and Assessment Authority (QCAA) records. The LUI validation also identifies students who potentially require a LUI where one has not been provided.
- VET Accreditation and Registration System (VARS) validations identify data discrepancies regarding RTO details, program and/or subjects reported.
Funded RTOs may receive contract validation errors. Refer to the
list of error fact sheets for help in rectifying these errors.
Upon completion of the validation process, where data inconsistencies have been identified, a Validation Error Report is generated. The Validation Error Report is then emailed to the applicable RTO and is also available via ATA.
RTOs are reminded that validation errors identified in their data may prevent the Data Management team from including their organisation's data in national data collections reported to NCVER. RTOs should therefore make every effort to correct errors in a timely manner.
Learner Unique Identifier (LUI) is a 10-digit number issued to young Queenslanders when they are registered for a Queensland Certificate of Education (QCE) during year 10 or in the 12 months before they turn 16. All learning providers can register young Queenslanders via the
Senior Learning Information Management System (SLIMS) and bank VET activity into a student's learner account. Please note that it is generally the role of schools to register young people in SLIMS, so care should be taken not to duplicate a student's registration.
RTOs can register to access SLIMS by completing a
Local System Administrator Account Request.
All activity reported to the department that includes valid LUIs, and is error free, is regularly submitted to QCAA on behalf of RTOs.
Unique Student Identifiers
All students engaged in nationally recognised training need to have a Unique Student Identifier (USI). They help to:
- link a student's VET achievements, regardless of where in Australia they did the course
- let students easily access secure digital transcripts of their achievements (transcripts will be available from 2016)
- give students more control over their VET information.
Contact the department's Data Management team on (07) 3513 6899 or via email to firstname.lastname@example.org.
For general enquiries about funded training, contact the Contract Management and Performance team by phone on 1300 369 935 or complete an online enquiry.
Contact the QCAA SLIMS helpdesk on (07) 3864 0269 or via email to email@example.com.
NCVER's factsheet 'Where, when and how do I report my AVETMISS data?' (PDF, 819KB) provides additional information to help you determine where your RTO should report national data.
The Australian Qualifications Framework (AQF) is the national policy for regulated qualifications in the Australian education and training system.
Australian Skills Quality Authority (ASQA) is the national regulator for Australia's vocational education and training sector. ASQA regulates courses and training providers, to ensure nationally approved quality standards are met, through the VET Quality Framework.
The My Skills website is hosted by the Australian Government and connects individuals and employers looking to undertake training with training organisations that best suit their needs.
The Queensland Training Information Service (QTIS) displays information on apprenticeships and traineeships approved for delivery in Queensland, including details on supporting courses and qualifications, restricted callings and preferred suppliers.
The training.gov.au website is the national register for training in Australia and contains authoritative information about RTOs, nationally recognised training (NRT) and the approved scope of each RTO, to deliver NRT as required in national and jurisdictional legislation within Australia.
Nominal Hours for Training Packages, Programs and Subjects can be found on the Victorian Department of Education and Training Purchasing Guides website.